Call-Out
Looking for Artisans and Crafters for the Arts & Crafts Village!

The Arts Council of Fairfax County invites the art community to participate in the 39th annual International Children's Festival at Wolf Trap on September 19 & 20, 2009 from 10 am - 4pm.

Participate in the Arts & Crafts Village!
We are looking for artists to give educational demonstrations in their disciplines. Artists are welcome to sell their work as well. It is a great opportunity to expand your audience and take part in a global arts festival.

This is a brand new initiative and a great opportunity for our local artists!

The International Children's Festival at Wolf Trap is the premier international arts education experience in the United States. We can accept up to 30 individual artists or artist groups. Artist applications will be reviewed by a panel of art professionals.

Please download the Word document here and e-mail us at This e-mail address is being protected from spambots. You need JavaScript enabled to view it . If you have any questions, please don't hesitate to call Henrik Sundqvist, Director of Communications, IT & Visual Art, at (703) 642-0862 x5.

CALENDAR

Call Out Starts: June 19, 2009
Call Out Ends: August 1, 2009
Artist Notifications E-Mailed: August 10, 2009
Setup: Friday, September 18 starting from 4 pm – 7 pm or Saturday, September 19 at 7 am – 9 am
Event:Saturday, September 19, 10 am - 4 pm and Sunday, September 20, 10 am - 4 pm
De-Install: Sunday, September 20 from 4 pm – 6 pm

REQUIREMENTS

1. All art and crafts must be family friendly and fit within the mission of the Festival.
2. You need to make a public demonstration once a day (10-20 minutes), where you either talk about your arts/crafts or give a public demonstration.
3. You must have an inventory for accounting purposes.
4. All art must be for sale.

FEES

1. Fee covers both days. Members: $30 (per table unit); Non-Members: $45 (per table unit)
2. Please make your check payable to the Arts Council of Fairfax County.
3. There is a 35% commission on sold art.
4. All sales will be handled from one central point in the merchandise tent area by an Arts Council representative at the Arts & Crafts Village. This means, if you make a sale, you will direct the patron to the sales tent. She/he will complete the sale and once the patron comes back with the sales receipt the sale is complete.
5. Sales tax will be collected by the Arts Council of Fairfax County.

LOGISTICS

1. Each area is 6ft wide by 8 ft deep. Your exhibitor area is located under a tent in the meadow and protected from the elements. The Arts Council will have 2 chairs and a table for each participant. We do not supply wall units, aisles or stands. It is the responsibility of the artist.
2. You may split a table or if you apply as a group pay for up to 3 tables.
   If you require more space or have special needs for your activity, please address them in the application form.
3. Setup starts on Friday, September 18 starting from 4 pm – 7 pm or Saturday, September 19 at 7 am – 9 am.
   
4. Dropping off materials and equipment: Use the designated parking spots at the top of the hill. You need to park your car at the bottom of the hill during the weekend event.
5. Water and electricity available per request.
6. The Arts & Crafts Village is located in the meadow area at a prime location visible from many areas in the Park.
   
7. The art can stay over night in the park at the artist’s own responsibility. It is recommended to bring plastic boxes or plastic cover to protect artwork from the elements.
8. Parking passes and information materials will be mailed to you 2 weeks prior to the Festival.
   

APPLICATION

Mail your completed application, check, and images on a CD to:

Arts Council of Fairfax County
Attn. Arts & Crafts Village/International Children’s Festival.
4022 Hummer Road
Annandale, VA 22003

The CD and form will not be returned to you.
You can also e-mail us the photos with the Word document to This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Please put This e-mail address is being protected from spambots. You need JavaScript enabled to view it in subject line.

Please submit 3-5 sample photos of your art (not to exceed 2 MB per entry). Image Instructions: Label each image with your last name (all lower case), underscore (_), first name (all lower case), underscore (_)  and then a two digit number starting with 0. Example: Label the first image smith_joe_01; the next image smith_joe_02, etc.

HOW MANY TABLES DO YOU NEED?

1. Fee covers both days. Members: $30 (per table unit); Non-Members: $45 (per table unit)
   
2. Please make your check payable to the Arts Council of Fairfax County.

OTHER DOCUMENTS

1. Description of arts/crafts activity/exhibition:  (Cannot exceed 1/2 page)
2. Special Exhibition Needs/Logistics: (Please be precise)
3. Brief Biography: (Cannot exceed 1 page)

CHECK LIST

• Filled out form with your contact information
• CD with images or e-mail at This e-mail address is being protected from spambots. You need JavaScript enabled to view it (2009 Festival Application in subject line)
• Check payable to the Arts Council of Fairfax County
• Description of arts/crafts activity/exhibition
• Biography

DOWNLOAD APPLICATION

Please download the Word document here and e-mail us at This e-mail address is being protected from spambots. You need JavaScript enabled to view it . If you have any questions, please don't hesitate to call Henrik Sundqvist, Director of Communications, IT & Visual Art, at (703) 642-0862 x5.